external domain
our company has a joint venture with another company in china that has their own email system and domain name . our top management team wants us to create an all staff email distribution group on our mail server for the external company using their domain name companyorient.com so our users can send them information. there are over a 100 users that need to be added/put into the distribution group. what is the best way to go about doing this? i know under Recipient Configuration there is a mail contact option where i could add them individually. are there some other ways to go about doing this that i am not aware of?
November 16th, 2010 10:44am

There is no other option aprt of this. You need to create mail enable object for extenal domain and add into DL. Anil
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November 16th, 2010 11:03am

There is no other option aprt of this. You need to create mail enable object for extenal domain and add into DL. Anil just so i am understanding you correctly, the only way to is to go into recipient configuration>mail contact>choose new mail contact>enter the appropriate informatin with the external email address. once i have completed all 100 entries then i can add them all to the distribution group? is that what you mean by create mail enabled object and add into DL? i am not sure what you mean by DL?
November 16th, 2010 11:11am

Hi, If you get a spreadsheet with the external users name and e-mail you could do a powershell script to create the users. Manually type that many is never fun :) /MartinExchange is a passion not just a collaboration software.
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November 16th, 2010 12:12pm

Hi, If you get a spreadsheet with the external users name and e-mail you could do a powershell script to create the users. Manually type that many is never fun :) /Martin Exchange is a passion not just a collaboration software. would you happen to know the proper syntax for a Poweshell script like that? in essence kinda walk me through the procedure?
November 16th, 2010 12:21pm

Hi, Well in short you can ask for these information to make it easy: Firstname, Lastname,Fullname, E-mail address,alias The you can create a import-script that looks something like this: [PS] C:\>Import-Csv -Path C:\contacts.csv | foreach {new-mailcontact -FirstName $_.firstname -LastName $_.Lastname -Nam $_.Fullname -ExternalEmailAddress $_.Email -Alias $_.alias } /MartinExchange is a passion not just a collaboration software.
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November 16th, 2010 2:21pm

On Tue, 16 Nov 2010 15:39:18 +0000, xchangepatewon wrote: > > >our company has a joint venture with another company in china that has their own email system and domain name . our top management team wants us to create an all staff email distribution group on our mail server for the external company using their domain name companyorient.com so our users can send them information. there are over a 100 users that need to be added/put into the distribution group. > >what is the best way to go about doing this? i know under Recipient Configuration there is a mail contact option where i could add them individually. are there some other ways to go about doing this that i am not aware of? Don't add the individual users to your AD unless you want them to be sent e-mail individually. Have the other company create, and populate, a DL in their e-mail system. You just add the DL as a mail-enabled Contact in your AD. Include the contact in your "all staff" DL. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP
November 16th, 2010 2:54pm

On Tue, 16 Nov 2010 17:07:20 +0000, mracket wrote: >If you get a spreadsheet with the external users name and e-mail you could do a powershell script to create the users. Manually type that many is never fun :) And keeping that list updated is no fun either! Make the other system responsible for managing their own DL and just send an e-mail to their DL. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP
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November 16th, 2010 2:56pm

On Tue, 16 Nov 2010 15:39:18 +0000, xchangepatewon wrote: > > >our company has a joint venture with another company in china that has their own email system and domain name . our top management team wants us to create an all staff email distribution group on our mail server for the external company using their domain name companyorient.com so our users can send them information. there are over a 100 users that need to be added/put into the distribution group. > >what is the best way to go about doing this? i know under Recipient Configuration there is a mail contact option where i could add them individually. are there some other ways to go about doing this that i am not aware of? Don't add the individual users to your AD unless you want them to be sent e-mail individually. Have the other company create, and populate, a DL in their e-mail system. You just add the DL as a mail-enabled Contact in your AD. Include the contact in your "all staff" DL. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP Unfortunately i guess they want to be able to send emails to individuals as well as to the DL, so i guess i am back to entering all of them into my AD again, then creating my own DL and adding all of the mail enabled objects. ____. i was hoping for your approach Rich. it seemed less tedious. i guess i will tell that company to never hire nor fire anyone in the company. that should solve the updating my DL requirements.....hahaha i forgot to mention one more requirement by uppper management is to allow this mail enabled object to be visible/usable by 4 people only. what is the best/simplest approach to accomplishing this?
November 16th, 2010 3:10pm

Hi, You need to combine the creating with setting "Message delivery restrictions". To make that just semi easy you should create a group for those allowed to sent mails to the mail contacts and distribution group. Are you sure you can't convice management that the suggestion from Rich is the best way to go, after reading it I agree that the management of distribution group and users should only be maintained at the company where the mails reside. of course that is not always something we admins can choose, but that is the easiest way for all to set it up. /MartinExchange is a passion not just a collaboration software.
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November 16th, 2010 3:54pm

Hi, You need to combine the creating with setting "Message delivery restrictions". To make that just semi easy you should create a group for those allowed to sent mails to the mail contacts and distribution group. Are you sure you can't convice management that the suggestion from Rich is the best way to go, after reading it I agree that the management of distribution group and users should only be maintained at the company where the mails reside. of course that is not always something we admins can choose, but that is the easiest way for all to set it up. /Martin Exchange is a passion not just a collaboration software. i agree that Rich's idea is the best/easiest option to implement i believe they are wanting easy access to individual contacts when using outlook via the GAL when sending to this outside company. i am not looking forward to this last minute project that was dropped in my lap......
November 16th, 2010 5:08pm

On Tue, 16 Nov 2010 20:04:57 +0000, xchangepatewon wrote: [ snip ] >Unfortunately i guess they want to be able to send emails to individuals as well as to the DL, so i guess i am back to entering all of them into my AD again, Go ahead and add them to your AD, but make them (the other company) manage the DL membership at their end. You'll be a lot happier being able to just add/remove contacts without having to also update the DL. My guess is that they already have such a DL, so why duplicate it? >then creating my own DL and adding all of the mail enabled objects. ____. i was hoping for your approach Rich. it seemed less tedious. i guess i will tell that company to never hire nor fire anyone in the company. that should solve the updating my DL requirements.....hahaha Manually synchronizing the directories is a PITA. You just _know_ the next request is for you to keep an updated list of *your* employees that you send to the other company. >i forgot to mention one more requirement by uppper management is to allow this mail enabled object to be visible/usable by 4 people only. what is the best/simplest approach to accomplishing this? It shouldn't matter how many people can SEE the DL. You can restrict the set of people that can SEND to the DL (any you should restrict it to only accept mail from authenticated users, too). That probably satisfies their requirement. If it doesn't, then hide the DL from the address lists and give those four people the legacyExchangeDN name of the group and they can add that as a Contact in their mailbox's Contacts folder. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP
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November 16th, 2010 5:48pm

You know what i did. I wrote powershell script which connects to AD in another forest ... Add-PSSnapin quest.activeroles.admanagement $DCIP="172.16.1.253" $DCPORT="389" $DC=$DCIP+":"+$DCPORT Get-QADUser -Service $DC | Select Name,Email,Alias | Export-Csv c:\$DCIP.txt -Encoding utf8 $Contacts = (Import-Csv C:\$DCIP.txt) Foreach ($contact in $contacts) { New-MailContact -ExternalEmailAddress $contact.email -Alias 0 -Name $contact.name -OrganizationalUnit Contacts } But first you need to install "quest.activeroles.admanagement" and add an Organization Unit object in AD. You can google it and download for free. Hope that will help you. You may also change script and add sheduling to it.
November 18th, 2010 3:19am

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