Hello, I'm using Office 2010, Outlook 2010, under windows 7 professional.

I use outlook 2010 to manage all my email accounts of which I have 3-4 different accounts. (hotmail, gmail, and my ISP - Bell Canada)

When I create a reoccuring calendar event and I want to send it to multiple users for business meetings. I get the following message: "This meeting is not in the Calendar folder for this account. Responses to this meeting will not be tallied.  Is this ok to send ? "

How can I fix this ?
How can I make sure that everyone has an option to respond?
How can I make sure to get the tallied responses ?

Thank you,
DDN

Hi,

how many calendar folders do you have?

Go to File > Account Settings, set your normal mailbox to be default.

Best Regards,

Sally Tang

• Marked as answer by Sally Tang Thursday, December 09, 2010 6:55 AM

Hello Sally,

I'm sorry I took this long to reply, I've had a hectic week. In my calendar folders I seem to have 4 series of calendar groups. I have three hotmail ones that all three have a "Name, Canada Holiday, Birthday calendar" option to be ticked, and the last 4th one is a calendar that I've created since I have a IMAP email account with gmail.

So I think the answer to your question is 4, but in reality there are 10 options to check/tick off.

I've gone into  File > Account Settings, and my normal mailbox was already set to default. I decided to select another mailbox, set it to default, then reset my normail mailbox back to default.

Testing; when I sent a calendar invitation to everyone with the option to respond on my normal account, it seemed to work. Can you explain what this error is and why it seems to be happening. I've encountered this problem intermittently and it's quite irritating.

Hi,

I too am trying to figure this out so perhaps we could get Sally's attention on this matter again.

Tom

I have same problem but I also have SharePoint and Lync which makes situation more complicated. 

Sally can you help us? Where exactly is the calendar folder and why would the meeting be in the folder if I have not yet created it. 

Yeah. I have the same issue.

I have 4 accounts in Outlook 2010. I have set my Exchange account to default for this test and have booked an appointment that requires attendees in my Exchange Calendar.

When sending invites I get the same warning "This meeting is not in the Calendar folder..."

Help would be nice.

 

Thanks

One of our users got this message too and we unclicked the cached exchange mode and it fixed it.

Any answers to this yet? We have the same problem for a user, but she's just trying to post an appointment to her boss' calendar! (i.e. no extra accounts in Outlook 2010)

Have tried everything on this thread with no success.

Please Help!

Thanks...MW

This didn't work either.

Just had the same problem as the initial question from back in December 2010. Sally Tang's answer looks to be half the solution. Having done what was suggested there now go to

File

Account Settings

then click on the Data Files Tab and change the default location from what ever it is to the account you want calendar invites to go out from and be tallied back to.  Close the dialogue box, then close and restart Outlook. Send a test invitation to someone. 

This worked for me

• Proposed as answer by Marius Siaulys Thursday, April 03, 2014 1:59 PM

Very strange but it works -- it forces Outlook internals to look at accounts and calendars.  In my case I imported old pst files all of which had asscoited calendars.  THis action forced Outlook to revelaute and changed the view including adding the new calendars while elimnating the defaults for old imported PST files.  I guess in early versions of Outlook the Calendar was automatically created and veiwed.  In 2010 this doesn't see to be the case.

Thaks you for responding and helping us out here.

Had same problem here. I cam across a solution that may/may not work. I got it to work correctly by going in and selecting "Used cashed.." restarted outlook, then went back in and deselected it. After that the problem was taken care of. Cannot really explain why it worked, however I am glad it did! Hope this helps!!

• Proposed as answer by Marius Siaulys Thursday, April 03, 2014 1:58 PM
• Unproposed as answer by Marius Siaulys Thursday, April 03, 2014 1:59 PM

In my case there was only one mail box which was set up as default and archive folder. I have set up archive as default, and after that mailbox back to default. It solved my issue. Thank you Paul.

My situation was slightly different again. I had migrated from Outlook to Outlook over many years and had added in multiple calendars in various directories. Recently I made the move to Outlook 2013 and chose to import all my PST files into the Exchange Server. That all went unexpectedly very well. Except, I received the message which is the title of this post whenever I invited somebody to a meeting.

I had a Calendar in the default Data File folder, but it was empty and not the one I was using. I had another one as a sub-directory of that folder. This was the issue. I tried exporting and importing various formats but all failed for various reasons.

Finally, I changed my view so that all my appointments were displayed in a list. I then dragged and dropped those appointments into the correct calendar and deleted the sub-directory calendar. Easy when you know how.