Sharing Calendar with other users works only with the permission reviewer
Hi, Maybe there is already a solution posted, but I didn't find it. We are using Exchange 2007 sp1 with all outlook 2007 clients If I want to share my calendar with other people, it works only with the permission reviewer. If I change it to Free/busy, the user only see my calender, but there is no information in it. I have already tried the outlook /cleanfreebusy command , but it does not work. Can somebody help us Kind regards, Diederd.
September 22nd, 2008 12:44pm

Hi Diederd, If you set the permission level as "free/busy time ", by default, the read permission is free/busy time, so the user cant see the detail of calendar. You can change read permission to "free/Busy time, subject, location" or "Full details". In this situation, I suggest you change the permission level to "free/Busy time, subject, location" directly. For more information: Share your calendar information http://office.microsoft.com/en-us/outlook/HA012302491033.aspx?pid=CH102499821033 Share my Calendar http://office.microsoft.com/en-us/outlook/HP011111491033.aspx Thanks, Elvis
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September 24th, 2008 9:02am

Hi Diederd, If you set the permission level as "free/busy time ", by default, the read permission is free/busy time, so the user cant see the detail of calendar. You can change read permission to "free/Busy time, subject, location" or "Full details". In this situation, I suggest you change the permission level to "free/Busy time, subject, location" directly. For more information: Share your calendar information http://office.microsoft.com/en-us/outlook/HA012302491033.aspx?pid=CH102499821033 Share my Calendar http://office.microsoft.com/en-us/outlook/HP011111491033.aspx Thanks, Elvis
September 24th, 2008 9:02am

Hi Elvis, This now my problem. If I share my calender as a reviewer. My colleague can see my calendar. If I change the permission into free/busy or Free/busy subject, location, my colleague can sees my calender but it is empty. All the appointments of my calender are not marked as busy or out of office in his calendar, although I have marked in my one. I have alsopublished this calender and this calendar works well. It shows all the busyand out of office information from my calendar. We have also tested the test mail autoconfiguration withexchange and this didn't give any problems. I hope you or somebody else can give me the golden tip. Best regards and thanx for the reply Diederd
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September 24th, 2008 11:46am

I'm seeing the same issue in our organization and have yet to find any definitive answers. Our president shares his calendar out to his assistants with "change" rights with no issues. He gives 3 others [by name] access with free/busy or even free/busy + subject + locationand they only see a blank calendar. If I create an active directory group for him and add those 3 individuals to the group, remove the individuals from his calendar and then add the group, the free/busy or the free/busy + subject + locationsharing works as expected. Just out of curiosity, create a new user group and add your shared calendar members to it. Then give the group permissions to your calendar and remove individuals. Then test with the reviewer with free/busy, subject & location rights. What happens then? I'm interested in what you find so we can compare notes. I've found the individual permissions don't work as advertised but if a group is assigned permissions, everything works fine. I've pulled my hair out on this one, as have a tech or two, and we have no answers except to re-work the entire AD with new groups. I wonder what a personal distribution list in lieu of an AD group would return? That'll be the next test on my end.
September 30th, 2008 12:43am

We have tried your solution, but it still doesn't work for us.
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November 21st, 2008 11:31am

We've just spotted the same problem here but with a little more info. Free/Busy Time,Subject,Location information shows up in Actions, Group Schedules but not in the shared Calendar.If someone is given the permission level of reviewer but then the read level is set to Free/Busy Time,Subject,Location, the Free/Busy Time,Subject,Location shows up in Actions, Group Schedules but not in the shared Calendar with the folder visible. It would be nice to use the reviewer level and not give people access to the possibly sensitive details of meetings and appointments.It appears this Free/Busy Time,Subject,Location is meant to dobut doesn't work when viewing someone's calendar.Removing the shared calendar from the Navigation Pane and recreating it didn't help. Pressing F9, send/receive, didn't help.Is this feature working right?Chris
November 3rd, 2009 6:21pm

More Info:After altering the settings forpermissions others have to my calendar, now I can't see details in the Actions, Group Schedules view of MY OWN schedule. I only see free/busy times. If I click on a busy time it's as if I am scheduling an appointment for the first time. I can see the details for others but not my own. My calendar still works fine. I tried giving myself 'owner' level permissions and verified that I have access to view details but it isn't showing them in the Actions, Group Schedulesview.Chris
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November 4th, 2009 12:48am

We are experiencing the same issue here. Regardless of whether or not it is a user or group that is being assigned the "Free/Busy Details" permissions, it does not work. However, note that this is only a problem for Outlook 2007. I tested this on Outlook 2007 and it failed, but on Outlook 2010 and OWA it works fine. Did you ever find a solution? "Reviewer" is just too high of permissions for some of the people in our organization.
January 12th, 2011 5:35pm

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