Retention Policy Applied to Personal Archive
Exchange 2010 SP1 As decreed to me by the boss...I need to, and have easily created the policy to, move email 2 years old to the Personal Archive. I also then need a policy applied to the Personal Archive that will delete everything 7 years and older. Tiered policy and database management. Sometime MS has wonderful ideas but just doesn't follow the idea to completion (for instance DFSR not locking open files on other DFSR servers!) thanks for the assistance! SRH
May 12th, 2011 12:42pm

Let us know how it goes.Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."
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May 12th, 2011 1:32pm

@Ed ??? It wasn't a statement for the sake of alerting the world to what I am up to today; it was much more of a question about whether it is possible to do or not. To clarify; there does not appear to be capability to apply retention policies to Exchange 2010 SP1 Personal Archives. Am I mistaken?SRH
May 12th, 2011 1:47pm

Futhermore...the only definition I have come across, and it hasn't changed in years, is to call the *.pst file a Personal Folder. I cannot find anywhere another definition of Personal Folder that contradicts this so I am operating on that info. Personal Folder = *.pst files Creating a Retention Tag that says "take 735 day old email from the Personal Folder (aka *.pst??) and move it to Default Archive" will take emails from a pst file and move it into the new Exchange 2010SP1 Archive? And that I can also create a policy tag that says at x number of days "take from all other folders in the mailbox" (please define this much much clearer - please) and permanently delete - and this will process emails in the inbox AND the Default Archive? Requesting some (a lot) of clarification on the specific definitions of the terms here define what are "All other folders in the mailbox" (other than what!?) define Personal Folder (in the past this always defined pst files) define Inbox - does this include mail in subfolders of the inbox as well? THANKS! SRH
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May 13th, 2011 2:24pm

If by "Personal Archive" you mean a PST file, then there is no retention policy because they aren't controlled by the Exchange Server. Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."
May 13th, 2011 5:19pm

Personal Folders are PST files. The Personal Archive is also known as the Archive Mailbox and that is server-based. It must be created by an administrator in Exchange 2010. I'm not aware of any retention tag capability that works with personal folders (PST files). I don't believe that policy tags work on the personal archive. You can, however, apply quota warning and enforcement limits on the personal archive. "All other folders in the mailbox" refer to all folders except the ones that are listed in the GUI or available in the shell. Retention policy tags apply to subfolders as well as the main folder according to Elan Shudnow (http://www.shudnow.net/2010/04/08/exchange-2010-sp1-retention-policies/). Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."
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May 13th, 2011 5:38pm

Hi, >Creating a Retention Tag that says "take 735 day old email from the Personal Folder (aka *.pst??) and move it to Default Archive" will take emails from a pst file and move it into the new Exchange 2010SP1 Archive? retention policy can not operate pst file. >define what are "All other folders in the mailbox" (other than what!?) "all other folders in the mailbox" will create a DPT. Default policy tags (DPTs) These tags apply to all items that don't have a retention tag applied, either inherited or explicit. >define Personal Folder (in the past this always defined pst files) Personal Folder=Personal Tag(NOT PST), Users can apply personal tags to folders they create or to individual items, even if those items already have a different tag applied. >define Inbox - does this include mail in subfolders of the inbox as well? yes. http://technet.microsoft.com/en-us/library/ff625223.aspxPlease remember to click Mark as Answer on the post that helps you, and to click Unmark as Answer if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.
May 15th, 2011 11:44pm

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