Outlook 2013 calendar invite distribution list issue using MS Exchange
My employer is currently evaluating Outlook 2013 using MS Exchange and have come across one issue that we cannot figure out. We use multiple shared public calendars that the whole company has access to in order to keep track of events. We also have a few internal distribution lists so it is easy to invite certain groups of people to events. The problem we are having is that if i send out an meeting event to a distribution list that i am a member of, all the other members of the list will get the invitation (where as they can add it to their personal calendar), but i do not get the invitation even though i was on the list. One thing i did notice is that if i expand the distribution list, my name is not on it in the invite ( most likely because i am the event creator, possibly part of this problem). Outlook does not give an option when sending the event to add it to my calendar either.

The only way i have found out to add the event to my calendar is to manually add myself  on the event invitation or by reopening the event and clicking the "copy to my calendar" button.

Does anyone know of a rule or setting change i can make to fix this issue?

Thanks in advance
January 22nd, 2014 3:11pm

Hi,

Do other users have this issue?

Please expand the distribution list first, then send the invite, does this issue persists?

Basically sending an invite to a distribution list which the organizer is a member of is not a wanted behavior, since the organizer should not be both the organizer and the attendee.

If you expand the distribution list before sending and this issue persists, you should remove yourself after expanding the list.

Regards,

Melon Chen
TechNet Community Support


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January 28th, 2014 9:30am

I would say that what you need is, to send the calendar invite as the 'shared calendar' not as you. You may not have the permission to send as the 'shared calendar'.

In any case, even if you are sending to the DL, you should have the item in your calendar , since you are the meeting organizer.

April 24th, 2015 2:14pm

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