Hello

When a new person gets hired, our HR generalist schedules all of the onboarding training sessions as Outlook meetings for the new hire and the person leading the training.  This works out to be around 40 meetings spread out over 3 weeks with various departments.  The HR generalist is not in more than 2 or 3 of these meetings though.

Is there a way for HR to change the meeting organizer to the person who is actually going to be running the meeting?  The goal would be for one person to schedule all of these meetings, but not have 40 meetings in their calendar that they won't be attending.

I know we can give HR delegate access, but they would need it for 20 or 30 people, and that seems like a bad move.

Hi,

Outlook does not provide a way to change a meeting organizer.

The organizer cant be changed for a meeting request. The only way to change the meeting organizer is to delete the meeting request by old organizer, and let the new organizer send the meeting request again. Then the organizer would be changed to the new user. For more information about changing the organizer, please refer to change the organizer part in the following article:

https://support.office.com/en-us/article/Best-practices-when-using-the-Outlook-Calendar-d93f72d3-2361-4e0d-8d6a-5c4939c17f39?CorrelationId=7cd33c1a-cfcd-49da-a5ab-a35d7c99b10d&ui=en-US&rs=en-US&ad=US

Regards,

Hi

As per the information and details provided by you, to change the Organizer of a Meeting in Outlook 2013, please follow these steps: -

• You will have to cancel and recreate the meeting.

Creating a New Meeting Request

1. In Outlook, at the bottom left of the screen, click Calendar.
2. From the Home tab, at the top left of the screen, click New Meeting and select           New Meeting from the drop down menu.
3. A new window appears. From the Meeting tab, select Scheduling Assistant.
4. There are multiple ways to add attendees to your meeting request.
5. You may add as many peoples names as you wish. Note that every time you add a persons name, you will be able to see when they are free and when they are busy.
6. To classify attendance, click the arrow to the right of the icon next to the attendees name, and select e desired classification. Attendee classification are taken into account by the Suggested Times.
7. Some rooms on the campus are available for reservation, and therefore have their own calendars. To reserve one of these rooms, click Add Rooms.
8. At the bottom of the screen, you can set the start and end dates and times. To change the date, click the calendar icon and select the appropriate date. To change the time, use the drop down menus.
9. From the Suggested Time list, choose the desired time. Conflict-free times appear at the top of the list.
10.  Click Appointment in the Meeting tab at the top of  the screen. This will return you to the Appointment screen. You will see the details for the date and time you selected. Add a subject and location in the appropriate text boxes. If desired, enter text to appear in the body of the message.
11. Click Send.

I hope this information will be helpful for you.

Thanks and regards

Shweta@G

• Edited by Goyal Shweta Friday, February 20, 2015 7:09 AM
• Proposed as answer by Winnie LiangMicrosoft contingent staff Monday, March 02, 2015 10:02 AM
• Marked as answer by Melon Chen CHNMicrosoft contingent staff, Moderator Friday, March 06, 2015 3:26 AM

It would be very helpful to be able to either change a meeting organizer or have the option of adding additional meeting organizers. I collaborate with a team that is based in several geographical areas and sometimes a meeting is called by someone who won't actually be on the call and will be listening later via recording, etc. I don't want to waste people's time or confuse anyone by canceling and recreating the meeting.