My boss would like to share his calendar with all his employees but would like them to see only the category colors, no actual details.  He will use the category colors to indicate his "whereabouts".  For example, RED would mean that he is out of the office, quite a distance away and could take some travel time between appointments , YELLOW would mean that he is closer, GREEN, he is only 5-10 minutes away.  Another color would indicate that he is IN the office. 

Basically, he would like to use it like the SHOW AS feature, but it would allow him more flexibility and details.

Is there any way to do this?

Thank you!

Outlook 2010, Windows 7

DANIEL JACKSON, MICROSOFT SUPPORT ENGINEER, SUGGESTED I POST TO THIS FORUM FOR MORE ANSWERS.  IN THE INTERIM, I HAD THIS IDEA.

I have not found a feasible work-around as of yet but just got an idea.  Not sure how to do it though....

He could enter "Client" (generic, no information) in Subject field and real client location in Location field.  When he shares his Free/busy time, subject and location, employees would see where he was and his categories.

Less convenient for him is the generic "Client".  My thoughts?  Is there a way to add a user-defined field in the Calendar view?  (I know how to do it in List view)  If he could enter and show the client information he wants to see in a user-defined field when he creates an item in Calendar view, this field would not be shared if he shared his Free/busy time, subject and location.  I think it might work.

Any ideas on how to do this?

Hi,

To get the category information from shared calendar, there must be at least Reviewer permission on shared calendar. But the Reviewer permission will show the full details of calendar.

As per my knowledge, I couldn't think of a way to do this. Hope others will provide more information.

Best Re

Hi Donna,

Don't see any option to do that out of the box as others have already said. You might need something as a Sharepoint site maybe for this kindof custom solutions.

Another solution would be Add another Calendar to your Boss mailbox, share everything on it as reviewer.

Then he can directly store the subject line with whatever location info or far, near text. This would allow others to find the info.

Issue here would be users need to specifically look for this 2nd calendar and would not list in normal Meeting schedule.

References:

How to add Add New Status called "Work From Home" Option to Show As drop down?