Our Learning and Education group has taken a great interest in OneNote. Due to security policies we cannot take advantage of  Cloud space. L&E's plan is for their users create their OneNote notebooks in a SharePoint OneNote Library. Due to budget constraints most training is in the process of converting to eLearning using Articulate (a package that turns PowerPoint in to more of a narrated video), Captivate, and Camtasia. The eLearning development tool create monster files and file systems.

My main concern is disk space.

• What is the overhead of OneNote vs. a normal file system on SharePoint 2010?
• Does OneNote keep a copy of an individuals Notebook on their local drive?
• If individuals share a notebook, let's say for team meetings, is a copy of that Notebook retained on every team members system that opens the notebook?
• I understand that the permissions set on the residing SharePoint library are followed, but if and invite is sent to someone outside the permissions set up on SharePoint, does this break the permissions chain?

Hi,

Good questions!

• Overhead: well that depends on what you put into your OneNote notebooks. I have several OneNotebooks that grow to 50 to a 100 mb ans still growing. But on the other hand i think OneNote offers a lot more flexibility in what you can do with it.
• OneNote only keeps a synced version of the OneNotebook that you have opened on your pc. It has to otherwise it can not work offline. So yes there is a copy which is synced whenever connected.
• See previous answer, sharing takes advantage of the same sync proces. For the notebooks to be up to date synchronisation has to happen... what's the point in sharing otherwise.
• This is a good one. If the invited person has no rights on sharepoint they will not have access to that onenotebook. If you are inviting someone via that link, it will always link to the sharepoint environment assuming you are sending an invite for a shared notebook from sharepoint.
• Tip: for educators: http://support2.microsoft.com/kb/2560360
• And for some resources: http://www.educatornetwork.com/Resources/Tutorials - filter on OneNote

Cheers...