Notifing Resource Manager when Equipment is Reserved in Exchange Server 2013/Online

Hi there,

We have some Equipment Mailboxes setup for things like Projectors, Mobiles, and Laptops.  When someone sets up a meeting then can reserve a piece of equipment if they need one.  All the equipment is stored in the IT area so I'm wondering if there's a way that we can have an email get sent to a certain email address any time someone reserves equipment, or if there's some other way to get notified so we can have the equipment ready for them to stop by and pick it up. 

Any help is highly appreciated.

Thanks

Gopala



August 27th, 2015 8:57pm

Sounds like you should just be using Resource Delegates see https://technet.microsoft.com/en-us/library/dd335046(v=exchg.150).aspx this will allows you to reject any requests etc as well.

Otherwise as this is a development forum you can create something that uses EWS notification https://msdn.microsoft.com/en-us/library/office/dn458791(v=exchg.150).aspx to watch the Calendar Folder or in Office365 you can use new REST Notifications https://msdn.microsoft.com/en-us/office/office365/api/notify-rest-operations

Cheers
Glen


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August 28th, 2015 12:16am

Hi Glen,

Thanks for the reply. I don't want to use resource delegate feature as approval process becomes manual right?

I want the equipment booking to be approved automatically but want to notify someone in the IT Team a day or few hours before the appointment, so that IT Team can get the equipment ready for pickup.

Cheers

Gopala

August 28th, 2015 1:13am

Sounds like you should just be using Resource Delegates see https://technet.microsoft.com/en-us/library/dd335046(v=exchg.150).aspx this will allows you to reject any requests etc as well.

Otherwise as this is a development forum you can create something that uses EWS notification https://msdn.microsoft.com/en-us/library/office/dn458791(v=exchg.150).aspx to watch the Calendar Folder or in Office365 you can use new REST Notifications https://msdn.microsoft.com/en-us/office/office365/api/notify-rest-operations

Cheers
Glen


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August 28th, 2015 4:13am

Sounds like you should just be using Resource Delegates see https://technet.microsoft.com/en-us/library/dd335046(v=exchg.150).aspx this will allows you to reject any requests etc as well.

Otherwise as this is a development forum you can create something that uses EWS notification https://msdn.microsoft.com/en-us/library/office/dn458791(v=exchg.150).aspx to watch the Calendar Folder or in Office365 you can use new REST Notifications https://msdn.microsoft.com/en-us/office/office365/api/notify-rest-operations

Cheers
Glen


August 28th, 2015 4:13am

You could create a application or even just write a script that polls the mailbox in question to get upcoming appointments see https://msdn.microsoft.com/en-us/library/office/dn495614(v=exchg.150).aspx and http://gsexdev.blogspot.com.au/2015/03/export-calendar-items-to-csv-file-using.html then add whatever logic you want. You will need to write some code/script to do this though .

Cheers
Glen

 
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August 28th, 2015 7:04pm

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