Dear All, We received request from management team so find a solution for mailbox quota. Currently, we give 100MB for staff, 500MB for manager and 1.2GB for VVIP. The management team want a solution if let say mailbox size is going to reach limit, then a method will automatically delete their old mails. Is there method to funfill thrie requirement?

Hi Maybe this can be something for you? http://www.msexchange.org/articles_tutorials/exchange-server-2007/compliance-policies-archiving/exchange-2007-messaging-records-management-part1.htmlJonas Andersson MCTS: Microsoft Exchange Server 2010, Configuration | MCITP: EMA | MCSE/MCSA Blog: http://www.testlabs.se/blog

Hi Suriya25, What version of Exchange server do you use? And what about your exactly targets is, just delete the old mails when the mailbox size is going to reach the limitation; or archiving the the old mails and then delete them in the mailbox? Jonas gave some good information about exchange 2007. If you use exchange 2003, you could configure the mailbox store's property "limits" to give a warning to the account, and then you could create a new recipient policy to auto delete the the special emails. You could launch ESM -> recipients ->recipients policy ->create a new But kindly suggest that you should archieving the old mail before delete them. Other method, you could configure the auto archieve on the outlook client, and then delete the old mail, you also archieve the mail through configure the general tab in the mailbox store's property. These are useful for exchange 2003 and exchange 2007. Regards! gavin

I'm using Exchange 2007. Management request to have somthing like when mailbox is going to reach a quota, then old email will automatiocally delete. By using managed folder, only can configure mailbox age which mean when email older than xx months, then delete it, archive it and etc. They don't want this because when emails older than xx months, at that time the mailbox maybe already over the quota

There is nothing in the box to do this.Active Directory, 4th Edition - www.briandesmond.com/ad4/

Hi Suriya, Sure, you could follow the methods to achieve your target, you could configure it according to yoru special scenario, such as the quota increment of the mailbox by each day. Regards! gavin

Hi Gavin, Could you explain little bit more?

Hi Suriya, Sure, you could follow the methods to achieve your target, you could configure it according to yoru special scenario, such as the quota increment of the mailbox by each day. Regards! gavin This doesn't solve the OP's problem. In fact it's counter to their request...Active Directory, 4th Edition - www.briandesmond.com/ad4/

Hi Brian, I'm understand that but at least guide step by step how to do that, so that i can show it to my senior. For me, to automatically delete the emails is not suppose to be, User must do housekeeping their own mailbox regulary. MS Outlook has plenty of option to do mailbox housekeeping suh create a pst and auto archive. The problem is how to educate them to do that regularly.. : )

Hi Brian, I'm understand that but at least guide step by step how to do that, so that i can show it to my senior. For me, to automatically delete the emails is not suppose to be, User must do housekeeping their own mailbox regulary. MS Outlook has plenty of option to do mailbox housekeeping suh create a pst and auto archive. The problem is how to educate them to do that regularly.. : ) I don't have a step-by-step guide for you. I wrote a script for a customer to automatically increase mailbox sizes. It took me the better part of a day to cover all the scenarios and corner cases and I'm pretty strong as scripting goes so you can use that to estimate effort involved. You can use Managed Default Folders if you want to do some housekeeping in the way of automated deletion.Active Directory, 4th Edition - www.briandesmond.com/ad4/

Hi Suriya25, You could refer to below link: http://technet.microsoft.com/en-us/library/cc179124.aspx Regards! gavin