We are in the process of moving everyone from Exchange 2003 to Office 365. Everyone is using Windows 7 and office 2010 Professional.  All of the users have been moved over. I'm now working on moving some Calendars used by some groups. I copied the groups calendar that this group used  into a pst file.

I created a shared mailbox I have added the groups that need to access and use this calendar full access to the calendar. I have done this in the 365 admin center.

 In order to set up the new on peoples desktop here are the steps I use.

Login as user.

start outlook 2010

goto Calendars.

click on +Open Calendar and then on the drop box Open shared calendar

I add the shared calendar that I created in 365 admin center.

I now see a shared calendar in my list of shared calendars. It has no data in it because  i have not imported the old data.

Now I need to re-populate the group calendar with the old data.

I go to File, Open, Import,

I walk through the steps to import the data. When I click OK

HERE IS MY PROBLEM

A new calendar is created in my Personal Calendars. 

 There appers to be no way to put the data into the shared calendar that I created. Even though everyone as far as I can tell has full access based on my setting in Office 365 admin.

Here is a picture of the final screen just before I say OK to save the changes.

Note 1. This is the new calendar that will be created based on the import of the .pst file somehow it sort of pre-loads it into your list of calendars before you import it. This WILL become permanent once I click OK.

2. This is the shared calendar that  I created in 365 admin center and added in my first steps of this post. This is where I want the data to go but it does not.

3. This is the gui that opens just before finish adding the pst. Note it does not seem to show where to put the data. 

In the gui there are two options I have tried both. But they dont put the old data into the shred calendar.

I have tried to be as clear as I can. How do I put the data into the shared calendar.

regards

Thanks for your idea. However when I do this there is no paste option when I right click on the Shared calendar.

Also

I tried Selecting all the data and then R clicking and selecting Move, but the folders that show up don't have the shared calendars in them. So you cant move it to a shared calendar.

Any other thoughts.

Regards

P.S.

This link maybe the answer,

How to copy Outlook Calendars from one folder to another

https://support.microsoft.com/en-us/kb/197038?wa=wsignin1.0

• Edited by stevwolf Sunday, June 14, 2015 12:12 PM

Thanks for your idea. However when I do this there is no paste option when I right click on the Shared calendar.

Also

I tried Selecting all the data and then R clicking and selecting Move, but the folders that show up don't have the shared calendars in them. So you cant move it to a shared calendar.

Any other thoughts.

Regards

P.S.

This link maybe the answer,

How to copy Outlook Calendars from one folder to another

https://support.microsoft.com/en-us/kb/197038?wa=wsignin1.0

• Edited by stevwolf Sunday, June 14, 2015 12:12 PM

I've seen similar issues in the past and I think the issue is basically that Outlook is essentially trying to import the calendar, NOT the items within it, so it insists on creating a new calendar folder (making it a pain to import the info to an existing folder).

One possible way around it would be to copy the calendar items from the imported calendar into the required destination one. While not straight forward with the normal view, if you open the imported calendar so you can view the data you want to copy, click the View tab, then Click "Change View" and select List. You should now see a simple list of all the calendar entries from the imported calendar. Simply select all of them, right click, Move, Copy to Folder..., and then select your new shared folder.

I've seen similar issues in the past and I think the issue is basically that Outlook is essentially trying to import the calendar, NOT the items within it, so it insists on creating a new calendar folder (making it a pain to import the info to an existing folder).

One possible way around it would be to copy the calendar items from the imported calendar into the required destination one. While not straight forward with the normal view, if you open the imported calendar so you can view the data you want to copy, click the View tab, then Click "Change View" and select List. You should now see a simple list of all the calendar entries from the imported calendar. Simply select all of them, right click, Move, Copy to Folder..., and then select your new shared folder.

Agree with Keith.

Agree with Keith.

Thanks for your idea. However when I do this there is no paste option when I right click on the Shared calendar.

Also

I tried Selecting all the data and then R clicking and selecting Move, but the folders that show up don't have the shared calendars in them. So you cant move it to a shared calendar.

Any other thoughts.

Regards

P.S.

This link maybe the answer,

How to copy Outlook Calendars from one folder to another

https://support.microsoft.com/en-us/kb/197038?wa=wsignin1.0

• Edited by stevwolf 19 hours 7 minutes ago

Thanks for your idea. However when I do this there is no paste option when I right click on the Shared calendar.

Also

I tried Selecting all the data and then R clicking and selecting Move, but the folders that show up don't have the shared calendars in them. So you cant move it to a shared calendar.

Any other thoughts.

Regards

P.S.

This link maybe the answer,

How to copy Outlook Calendars from one folder to another

https://support.microsoft.com/en-us/kb/197038?wa=wsignin1.0

• Edited by stevwolf 19 hours 7 minutes ago

Yes, if you just select Move you quite possibly won't see the target folder! That just lists a selection of recently used folders not the complete list.

That's why I said to click Move, AND then click "Copy to Folder" (or if you specifically want to move you can select "Other Folder..."). At this point you'll get a complete list of the folders and select your shared calendar.

Yes, if you just select Move you quite possibly won't see the target folder! That just lists a selection of recently used folders not the complete list.

That's why I said to click Move, AND then click "Copy to Folder" (or if you specifically want to move you can select "Other Folder..."). At this point you'll get a complete list of the folders and select your shared calendar.