How to backup users' OneNote data from SharePoint Online to local harddrive

Hi, everybody.

I'm starting this thread here coming from here: http://answers.microsoft.com/en-us/office/forum/office_365hp-onenote/how-do-i-backup-a-onenote-notebook-from-the-cloud/3bbcd827-f010-4e05-91f6-c302c798ac20

I'll paste the post:

Regardless OneNote's own caching and backup capabilities, users usually expect IT admins to back them up with a copy of their data if needed.

From what I see here https://support.office.com/en-nz/article/Back-up-notes-8f4741b6-7526-426b-ad94-1063c529b233 OneNote performs automatic weekly backups to the local hard drive.  I would think when storing in the cloud it works similarly. Still, as Terry asked, some feel more confortable having a backup in a physical drive you hold in your hand.

Now from Bernd's reply I see users can export notebooks as one file, but that would require end users intervention.

How could an IT admin perform say daily backups of users' OneNote data onto a separate disk drive and that will be restoreable without affecting OneNote sync process across devices?

Thanks

January 31st, 2015 8:35am

Hi,

Since OneNote doesn't provide a build-in feature to do this, we may consider to use a script to copy the files in OneNote default backup folder to the separate disk drive. By default, OneNote back up notebooks to the following folder:

C:\Users\%username%\AppData\Local\Microsoft\OneNote

Since we are not the best resource for coding, I'd recommend you post a new question in the following forum for better coding assistance:

https://social.technet.microsoft.com/Forums/scriptcenter/en-US/home?category=scripting

Thank you for your understanding.

Regards,

Steve Fan
TechNet Community Support

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February 2nd, 2015 3:59am

Hi, Steve.

Thanks for your reply.

I'm afraid that would require access to the user's client machine, which many times is not readily available on the network or has insufficient bandwidth. Also, the admin would only be backing up the latest backup OneNote made, but not the latest active data in OneNote notebooks.

Can't an admin backup OneNote data from SharePoint Online directly?

Thanks

February 8th, 2015 12:50pm

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