Hi,

This is the scenario,

We have an AD group (department group), Group scope universal, group type security

It contains the AD accounts of that department, some of which have Exchange mailboxes, some do not

If that group is used to create a group calendar in Outlook, those accounts without mailboxes are displayed in the view, the contents of those calenders are show as my calendars appointments.

So Joe Bloggs (AD account only) appears in the overlay in Outlook with my days schedule, I suppose since it has nothing else to display.

I have been told by other users this also happens for the Team Calendar where their direct reports have no mailbox.

Is this a bug, by design, can it be turned off ?

Thanks in advance.

Tony

Hi Tony,

A screenshot would be helpful to understand the issue.

"the contents of those calenders are show as my calendars appointments." couldn't understand this section.

What is the version of OUtlook you are using, does this happen when you access calendar using OWA.

The option to toggle Overlay is here.

Calendar->View tab, Arragement Section ->Overlay button

Hi,

Thanks for your swift reply, sorry for my delayed one, I was waiting on being allowed to post pictures.

Outlook is 2010

OWA is over Exchange 2007 which I belive cannot display team calendars, I do not know how you open an AD group calendar and adding individual calendars would defeat the object as you can only select users with mailboxes.

Hopefully this screenshots shows what I mean.

• Edited by Tony_007 23 hours 12 minutes ago

Hi Tony,

The image was not uploaded. Use the insert Image button on the editor to upload it.

file:///C:/Users/txyate/AppData/Local/Temp/SNAGHTML1e4588.PNG

Hi,

Thanks for your swift reply, sorry for my delayed one, I was waiting on being allowed to post pictures.

Outlook is 2010

OWA is over Exchange 2007 which I belive cannot display team calendars, I do not know how you open an AD group calendar and adding individual calendars would defeat the object as you can only select users with mailboxes.

Hopefully this screenshots shows what I mean.

• Edited by Tony_007 Thursday, May 21, 2015 8:19 AM

The only way to turn it off is to uncheck the entries that don't have mailboxes. FWIW, it looks like this was addressed in newer versions  - I'm seeing 'could not be updated' on the calendar tab with Exchange online accounts. It's been maybe 6 months since I last viewed group calendars that included outsiders and like you, always saw my own info.

Hi Tony,

I tested by adding  a mail Contact as calendar, which showed me 'Free\Busy Not Available' in horizontal Schedule or 'Could not be updated' side by side View.

As Diane suggested,

You can hide any calendar from the view by clearing its check box in the Navigation Pane, or by clicking Close Calendar on the calendar's tab. This only changes the calendars in the current view. It does not remove any calendar from a calendar group.

More details here on available operations:

Create, view, or delete a calendar group

If the AD accounts without mailboxes are listed in the Calender or Address Book (GAL), they must be atleast mail-enabled. You can confirm by searching that Account in Address Book and checking its properties.