Hi All, I've created a new room mailbox in Exchange 2007. I have it managed by a delegate and the delegate is receiving and able to approve/decline the meeting requests. The only behavior that I would like to change and I cannot figure out how is that the room is sending an immediate auto-response to the meeting organizer that indicates the calendar invite is tentative and has the following text: Your request was received and is pending approval. Is it possible to stop this auto response from going out?

main parameter that interests us is AutomateProcessing which allows enabling or disabling calendar management on the resource mailbox. The three possible values are: None Both resource booking and Calendar Attendant will be disabled on the mailbox. (Meeting requests will not be processed and stacked in the inbox of room mailbox). AutoUpdate This is the default value. The Calendar Attendant will process meeting requests which will sit in the calendar of the room in a "tentative state" waiting a delegate approval. (The meeting organizer will receive only the decision of the delegate) AutoAccept Resource booking will be enabled on the room mailbox. This means that the room will take into account the policies for the incoming requests (who can schedule.). (With automatic booking configuration, the organizer will receive the decision of the room. Otherwise organizer will first receive a message of recognition pending delegate approval). http://blogs.technet.com/b/exchange/archive/2009/02/26/3407028.aspxSukh

You can follow Sukh to set for the room mailbox. If you only don't want the room send an immediate auto-response to the organizer, you can use transport rule to have a try. Thanks, Evan Liu TechNet Subscriber Supportin forum If you have any feedback on our support, please contact tngfb@microsoft.com Evan Liu TechNet Community Support

Problem solved Using the info from Sukh, I changed my AutomateProcessing from AutoAccept to AutoUpdate. When I did this, the "tentative" response from the room mailbox was no longer being sent out but the delegate no longer received any of the meeting requests to approve/decline. I did some additional research and found that I was able to re-enable forwarding the requests to the delegate by setting up an Outlook profile for the room mailbox and going in to the "Delegate Access" section and checking the box next to "Delegate receives copies of meeting-related messages..."

Hi Evan, I will be trying this out later today and will report back. Thanks!

Problem solved Using the info from Sukh, I changed my AutomateProcessing from AutoAccept to AutoUpdate. When I did this, the "tentative" response from the room mailbox was no longer being sent out but the delegate no longer received any of the meeting requests to approve/decline. I did some additional research and found that I was able to re-enable forwarding the requests to the delegate by setting up an Outlook profile for the room mailbox and going in to the "Delegate Access" section and checking the box next to "Delegate receives copies of meeting-related messages..."

Glad your issue has been resolved. Thanks for sharing. Evan Liu TechNet Subscriber Supportin forum If you have any feedback on our support, please contacttngfb@microsoft.comEvan Liu TechNet Community Support

Hello, Any updates on this issue? Thanks, Evan Liu TechNet Subscriber Supportin forum If you have any feedback on our support, please contacttngfb@microsoft.com Evan Liu TechNet Community Support