We are about to be absorbed into an existing Org that has a 250MB mailbox quota limit. We used to have such a limit but it was removed due to a legal hold - so we have many very large mailboxes.The legal hold has now been lifted. So we'd like to implement MailboxManager to clear out a bunch of old email - to help our users get back to somewhere vaguely approximating 250 MB.I would like to have MailboxManager do the following:1. Move stuff > 1 year oldto System Cleanup2. Delete stuff from System Cleanup after a further 3 months (i.e. 15 months in total)How can I do this with just one MailboxManager Policy?A single policy has a single action: "Generate report only" *or*"Move to Deleted Items folder" *or*"Move to System Cleanup folders" *or*"Delete Immediatley"; there is no way to apply different actions to different folders - and form what I have read you can only have 1 Policy per mailbox.I've read the EHLO blog entries from 2005 - but they don't explain what I need.The documentation seems pretty clear about how you move stuff INTO System Cleanup - but not at all clear about how you cleanup System Cleanup :-)Many thanks.

Yes, if there are multiple mailbox manager policies. By design, only the highest priority recipient policy is applied. Please see Bharat Sunejas suggestion in this case

Hmm - that link reads:- A single policy should be able to accomplish what you're trying to do. [excellent!]Action (to move/purge an item) is taken based on last modification time [OK](PR_LAST_MODIFICATION_TIME), not based on delivery time. If an item is movedto Deleted Items, it will not be removed till 30 days after the move. [I'm interested in the System Cleanup folder - not Deleted Items - and I want different time periods for the 2 actions]I don't see much of a 'suggestion' there sorry!I think I can infer:1. I could set my policy to move items >1yr old to System Cleanup2. They will get deleted from System Cleanup 1 yr *after* they were moved into that folder (so when they reach 2 yrs old)Does anybody have a more definitive answer please?

You might try to use group policy with the outlook policy file, which can set the retention for the folders in the mailboxes. So, expired items in the system cleanup can be processed by the setting, and then you wont need the second mailbox manager policy Setting Up Retention Settings in Outlook 2003 Configure retention settings and AutoArchive in Outlook 2007

No real update.GPO allows me to configure AutoArchive in the OL client- but that isn't what I'm looking for; I'm trying to use MailboxManager/SystemCleanup - which is all server-side.It seems like there is no way to do what I wanted.I want to move messages to SystemCleanup after 1 year, and the permanently delete them after a further 3 months.Only 1 Mailbox Manager policy is ever applied - and that can only have one time period set on it.I think it *is* possible to have the the messages moved to SystemCleanup after 1 year and then permanently deleted after a further year. I think it'll work as long as both time periods are the same. But that isn't what I was looking for.We're probably going to go ahead and swicth on AutoArchiving via a GPO - but thats more of a work-around rather than what we actually wanted to do.Many thanks for all the help.