Hi We are using Server 2003 R2. I've created 2 functional outlook mailboxes, one for incoming mail and one for outgoing. How would I set them up to where a copy of all emails are automatically send to these mailboxes as well. We would like to silently monitor all emails coming and going from the network.

Hello, To monitor all e-mails by receiving a copy of other user's mailbox you would have to forward a copy to recipient on each user's mailbox to yourself. This is inefficient because it creates duplicate messages in the IS and takes up unnecessary space. The most effective way to grant yourself full access to user's mailbox and use Outlook to preview their mailbox. Miguel Fra | Falcon IT Services, Miami, FL Web Site | Blog

I def agree. The reason I ask this is that it was already set up this way (before my time here at this company, and the guy who created this is no longer with the company) and I would like to know how it was set up. I believe that besides monitoring, users tend to "lose" emails and we use this "recover" them as well. I am currently looking into a better solution, but will need to know how this was configured in the first place, just in case we run into problems and will need to re-create this as a temp solution.

It's possible that they either set up e-mail to be forwarded to a mailbox or they created a distribution group where several members of the group received the same e-mail.Miguel Fra | Falcon IT Services, Miami, FL Web Site | Blog

I didnt find a distribution group like that. I'm fairly new to the exchange world (was kinda thrown into it). I've looked everywhere on the exchange server that would show any type of config on how all emails would be forwarded as well... and got nothing. Any help would be great!

Distribution groups will be found in ADUC.Miguel Fra | Falcon IT Services, Miami, FL Web Site | Blog

On Mon, 22 Apr 2013 13:05:18 +0000, D_bil wrote: >We are using Server 2003 R2. That's not nearly as important as the release of Exchange. I'm guessing you're only running Exchange 2007. >I've created 2 functional outlook mailboxes, one for incoming mail and one for outgoing. How would I set them up to where a copy of all emails are automatically send to these mailboxes as well. We would like to silently monitor all emails coming and going from the network. Create journaling rules. I don't think you'd want to separate the "sent" and "received" messages, though. Just one mailbox to receive all journaled messages would do it. The problem with making copies of messages without jurnaling is that Bcc recipients are a PITA, and messages sent to DLs wouldn't record who actually was a recipient of the message (DL membership changes over time). Dynamic DLs are another problem, also solved by journaling. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP

On Mon, 22 Apr 2013 13:05:18 +0000, D_bil wrote: >We are using Server 2003 R2. That's not nearly as important as the release of Exchange. I'm guessing you're only running Exchange 2007. >I've created 2 functional outlook mailboxes, one for incoming mail and one for outgoing. How would I set them up to where a copy of all emails are automatically send to these mailboxes as well. We would like to silently monitor all emails coming and going from the network. Create journaling rules. I don't think you'd want to separate the "sent" and "received" messages, though. Just one mailbox to receive all journaled messages would do it. The problem with making copies of messages without jurnaling is that Bcc recipients are a PITA, and messages sent to DLs wouldn't record who actually was a recipient of the message (DL membership changes over time). Dynamic DLs are another problem, also solved by journaling. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP

Since these mailboxes were alrady created, I looked into their properties and Journaling is not enabled. So I'm not sure what was did.

On Tue, 23 Apr 2013 14:42:18 +0000, D_bil wrote: >Since these mailboxes were alrady created, I looked into their properties and Journaling is not enabled. So I'm not sure what was did. You wouldn't look at the mailboxes. Look at the "Journal Rules" in the HT server container in the organization configuration. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP

On Tue, 23 Apr 2013 14:42:18 +0000, D_bil wrote: >Since these mailboxes were alrady created, I looked into their properties and Journaling is not enabled. So I'm not sure what was did. You wouldn't look at the mailboxes. Look at the "Journal Rules" in the HT server container in the organization configuration. --- Rich Matheisen MCSE+I, Exchange MVP --- Rich Matheisen MCSE+I, Exchange MVP