Hi,

I have a google Apps account and I use a lot of labels in gmail.

1) - My requirement is that I want to download all my emails to outlook and keep the emails for offline viewing.Problem is that when you create lables in gmail they become folders in outlook. (when downloading)

Thant means that when I download the emails they will be duplicated in outlook under each folder (which is actually a label in gmail). This could mean that my .pst file could become really huge! ( and I am trying to avoid that!)

2) After my outlook .pst reaches a certain limit I want NEW email to go to another .pst so that the .pst wont get corrupted because its too large etc (I'd like some way of automating this)

Can anyone please help me with these 2 issues that I have?

• Edited by HillMike Sunday, August 09, 2015 8:43 AM

Hi,

Re Q1: How did you configure your Google Apps account in Outlook? Via IMAP or via POP3? According to 'when you create lables in gmail they become folders in outlook.', I guess you are using an IMAP account, correct? If so, we can unsubscribed to the folders that you don't want to be downloaded to achieve the goal. To do this, please follow:

1. Click Folders tab from Ribbon.

2. Click IMAP Folders button.

3. Switch to Subscribed tab and click Query button.

4. Select the folders that you want to unsubscribe from the folders list and then click Unsubscribe button.

5. Click OK button.

6. Click Update Folder List button under Folder tab.

Re Q2: There is no automatic way to achieve the goal. You can consider enabling AutoArchive feature to automatically more old items to a local archive.pst file as alternative. For your reference:

https://support.microsoft.com/en-us/kb/830119

Hope this helps.

Regards,

Steve Fan
TechNet Community Support