I have a client who is very upset with how the 365 conference rooms work. When using local exchange they could create meetings and whatever was put in the subject line would be the name of the meeting.  When I create a meeting it is shown on my personal calendar with the name cat, because that's what I put in the subject line. On the actual calendar, which is Conference Room B, it's showing as my name since I created the meeting. Now the problem with this is that the person who is delegated to approve and deny meetings needs to know what the meeting is, not the person who created it. I understand you can manually change the name of the meeting, but shouldn't there be an option to do this automatically?

My question would do you change settings so that when a meeting is requested, the subject line becomes the name of the meeting on that Room's calendar?

Hi,

Based on my research, this is an Exchange issue, not Outlook. It needs to be changed on the Exchange server using the set-mailboxcalendarsettings cmdlet to change the DeleteSubject and AddOrganizertoSubject settings for the resource room. See:

http://www.slipstick.com/exchange/cmdlets/meeting-organizers-name-appears-in-subject-line/

Please Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft does not guarantee the accuracy of this information.

Regards,

Steve Fan
TechNet Community Support