I recently had to archive a users Outlookthat reached it's 2gb limit on the exchange server. To my suprise when I looked at how much space he was still using it had only gone from 2,049.2mb to 1,638.8mb. I archived everything older than 3 months ago and I know for a fact that he has not gotten 1.6 gb of email in the last 3 months. Any idea's as to what could be causing this? Thank you, David92595

Check your retension periods; Depending on the Exch server, there could be other contributions which may do this.Sukh

By the way, which version of Exchange server do you use? Exchange 2007 or Exchange 2010? How did the user archive the mail items? How did you check the mailbox space(1,638.8mb)? You may need to compact the ost file: How to compact PST and OST files to eliminate deleted item space in Outlook http://support.microsoft.com/kb/289987Frank Wang TechNet Community Support

By the way, which version of Exchange server do you use? Exchange 2007 or Exchange 2010? How did the user archive the mail items? How did you check the mailbox space(1,638.8mb)? You may need to compact the ost file: How to compact PST and OST files to eliminate deleted item space in Outlook http://support.microsoft.com/kb/289987Frank Wang TechNet Community Support

Q:By the way, which version of Exchange server do you use? Exchange 2007 or Exchange 2010? A:Exchange 2007 Q:How did the user archive the mail items? A:In outlook going to File and Archive Q:How did you check the mailbox space(1,638.8mb)? A:I was able to check the space in a SBS (parent server) Report Thank you for the link I have looked at this and it seams very interesting. Are there any down sides to proformance?/speed of searching?

Hi David, If you deleted lots of items, the compacting process could take a long time. During this time you cannot use Outlook,either. Please do it in your off-peak times.Frank Wang TechNet Community Support