I often write articles and send them to various newspapers and magazines. The process is quite tedious as I manually edit my mails like this

----------------

To

The Editor

ABC Times

1234 street

pqrst city

xyz country 1112134

Please find enclosed my original and unpublished article "design of abcd". I hope that the same will be published soon in your esteemed magazine. The complete layout of the article can be found in the pdf file. The docx file contains only the text. The supported images in jpg format are contained in the zip file.

Thanking you

With warm regards

John Williams

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To make the letter more personalized, I only change the postal address in the beginning. Is there a smart way so that I send my mail to 70 addresses all at once with a predefined system such that the initial address is changed automatically with respect to the email address where the mail is being sent? I am currently using gmail. The attachments that I send in these letters are inserted via shareable link of Google Drive.

Kindly provide me the step by step procedure.

I suspect the easiest way to do this is by using Ms office and doing a mail merge.  Using Office you can set up a predefined set of contacts and inserting them one by one into a predefined email in MS Office Outlook.  The step by steps depend on the version of Office being used and someone with more extensive Office experience can walk you through the process.

Hi Rock9,

I agree with Zigzag, we can use mail merge feature of Word. Please see the steps with this link:

https://support.office.com/en-US/article/Use-Word-mail-merge-for-email-0F123521-20CE-4AA8-8B62-AC211DEDEFA4

Regards,

George Zhao
Forum Support

• Edited by George.Zhao CHNMicrosoft contingent staff, Moderator 28 minutes ago