Hello, Is it possible to sync individual document library documents (not all the documents) across site collections to another document library?  I am trying to get policy documents to show up in a field user document library somewhere else so it is easy for them to access relevant documents in a single place.  I need the field user document to be synced from policy so any updates to policies are reflected.

The reason for having documents synced is that while the "Link for Document" works well from library B to Library A, when I go to sync library B to my local computer the link no longer works in my local copy of the library.  The reason I do this is because I have people with limited bandwidth around the world and syncing is the best way for them to access information.  Any suggestions?  Thank you,  Richard

Hi rtwingg,

According to your description, my understandind is that you want to sync documents across site collections.

In SharePoint 2013, there is a content type called "Link to a document", you can use it to sync documents across site collections. However, if you sync the target library to your local computer, it will be a .aspx page not a document.

To avoid the above issue, I suggest you create a remote Event Recevier in thec source library using ItemAdded and ItemUpdated methods. In the ItemAdded event, copy the document to target library. In the ItemUpdated event, use the updated document to override the existing document in the target library.

There are some useful articles for your reference:

https://msdn.microsoft.com/en-us/library/office/jj220048(v=office.15).aspx

https://msdn.microsoft.com/en-us/library/office/fp179912(v=office.15).aspx

http://sharepointfieldnotes.blogspot.com/2009/11/how-to-copy-files-across-site.html

Best Regards,

Hi rtwingg,

According to your description, my understandind is that you want to sync documents across site collections.

In SharePoint 2013, there is a content type called "Link to a document", you can use it to sync documents across site collections. However, if you sync the target library to your local computer, it will be a .aspx page not a document.

To avoid the above issue, I suggest you create an Event Recevier in thec source library using ItemAdded and ItemUpdated methods. In the ItemAdded event, copy the document to target library. In the ItemUpdated event, use the updated document to override the existing document in the target library.

Best Regards,

Wendy

Wendy, Thank you very much for your reply.  Unfortunately, I am not much of a coder.  Would the "Sent To" function work in this case?  I would like to have the files synced somehow.  The structure in library A is not the same as library B.  Library A (source) could be multiple libraries in the organization.  Library B (target) would consolidate documents throughout the organization.  Also, Library B has folders where the source documents would reside and not just in the root of library B.  I know folders are bad but I want people to be able to sync Library B and have an organized structure in their local copy.  Thanks

Hi rtwigg,

I am afaird that you are unable to use "Send To" in this case.

I tested "Send To" in my SharePoint 2013 on-premise. After sending a document from a source library to target library, if I changed the document in the source library, the document in target library could be not updated. So, "Send To" is not available for you.

For this case, I also suggest you use coding to do it.

Also, as this issue is about Office 365, you can create a new thread in Office 365 forum. The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.

Office 365 forum:

https://community.office365.com/en-us/f/

Best Regards,

Wendy