Suggestion to Microsoft : - Bulk Approval of Documents
All, I've the approver rights for my team portal (MOSS 2007). I approve the documents uploaded by my team members. When i get bulk of request for approval, i need to go into to each docuemnt and approve them. I tried to figure out a way to do the bulk approval. But in Vain. I know that this can be achived with some customization (manipulating API's) If there is no out-of-box way to do this, can this be taken as the suggestion to Microsoft to incorporate this functionality in the next release of the product. Note:- Please forgive me if i'm not aware of such a feature in the product, if there is already.
October 19th, 2007 3:28pm

Hi - I struggled with this for a while on our Sharepoint / MOSS 2007 portalbut recently figured out the answer. Go to Site Actions > Site settings > Content and Structure. You can then navigate to the list/document library on which you need to approve items. You can change the view here to view all items pending approval >then multi select them using the check boxes > actions > approve. This also works to bulk check in multiple Items. Also from this screen you can view all items checked out to you across the site collection / tasks assigned etc. Very handy. Hope that helps Cheers Roddy
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November 9th, 2007 4:42pm

I tried this, thinking it would address the problem too. Unfortunately, if one tries to approve more than a single pending item at a time, none are approved: the system will accept the command but appears not to do anything with it. Perhaps this is fixed in SP1...? Take care, Vlad
December 24th, 2007 1:40am

Thanks for this solution, it works great. Only thing is that sub sites do not have a content and structure option. I just changed the link in the URL and it works.
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April 16th, 2008 5:28pm

I have difficulty seeing this as a Workflow question. Moving the thread to Admin.
April 17th, 2008 6:33pm

Hello Everyone I have a similar problem, I'm trying to approve content in Bulk using the "Site Content And Structure" page with no sucess. My problem is that when I select all of the Items, and click "Aprove" in the Actions menu, only one of the items gets approved... I have done all the Updates to my MOSS server, including the June Cumulative Updates. My Sharepoint Portal has the following Features: - Variations are Enables - The Approval Workflow has been changed from Paralell to Serial (with only 2 aprovers, meaning 2 steps) These are all the configurations made on the server, the rest is just simple Sharepoint Pages and other contents, that need to be approved. Given that the Approval Workflow has been changed from Paralel to Serial, I know that I need to aprove all content once for each aprover, with I did and only one of the contents gets approved. Another aspect that may be important to mention is that although multiple items have been selected in the aproval page where you can add comments, there is a list of the items that need to be approved, this list has only one item. Does any one have any ideas has why this may be occuring, and how can I solve/"work around" this problem? Thanks for you time and for your help Cheers Marco Silva
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October 6th, 2009 12:21pm

Works in 2010! Thanks...
May 11th, 2011 11:30am

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