SharePoint Designer Approval Workflow Customize Request Change email

Is there a known way to customize the email that is sent when "Change Requests" is included in the Approval Task workflow generated by "Start Approval Process" in SharePoint Designer?  The functionality is really all I need to make a few small customizations to the workflow, but while it's obvious on how to change the notification emails for the rest of the workflow, I don't see the request change piece within the workflow itself.

August 21st, 2012 10:41pm

Sure, you can do that.

Click the title of your action, such as "start... ___ process"

Then click Change the behavior of a single task

In the "when a task is pending" section, click the first "email task notification to..."

There's your email to edit.  All the other workflow emails are in various places inside that task process designer.  Here's more: http://office.microsoft.com/en-us/sharepoint-designer-help/use-the-task-process-editor-for-approval-workflows-HA101863538.aspx?CTT=3

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September 12th, 2012 7:28pm

Hi,

In SP 2013 how do you achieve the 'Change Requests' tickbox functionality within a task process?

Thanks,

Zak.

February 13th, 2013 6:07am

Edit "When a Task Completes", where the 'Current Task:Outcome' is checked for "Approved", "Rejected"; and where "ChangeRequest" SHOULD BE but is not ;-{
The script to enter will look like:

Copy from 'Current Task:Extended Properties', starting at 72 for 13 characters (Output to 'Variable:ExtendedOutcome')
--------------------------------------------------------------------------------------------------------------------------------------

Note that ExtendedOutcome is a new variable, and the string slicer is the last bunch of functions under Actions.
Next, one can do a string compare

If 'Variable:ExtendedOutcome' equals 'ChangeRequest'
-------------------------------------------------------------

where the 'ChangeRequest' is a simple type- in string.

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June 20th, 2013 6:25pm

Hi Laura,

Is this controlling the emails sent to both "Request Change" and "Reassign Task"?

Thanks,
Michelle

May 8th, 2015 2:08pm

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