Hi all

I have around 1200 items in a SP list. Kind of like a phone book of sorts. Now the problem I am facing, is I cannot return any results when searching using the Find an Item option. 

Having gone to to the Advanced Settings option, 'Allow items from this list to appear in search results? ' is ticked as Yes. So basically, where do I even begin to unravel this mystery?

I haven't dabbled much in SharePoint search so this is relatively new to me. Any help would be greatly appreciated.

Thanks!! 

hi,

Make sure you have "Content Approval" setting was turned off.

if it is turned on than all the items were considered as "Draft" and visible only to people with admin privileges. 



Hi Red_Nation,

I will try to help troubleshoot the issue. Here are few things you can check.

1. Have you configured the crawl?

2. Are the items crawled correctly.

3. Do you see the items searchable , try using the out of the box search

4. if all the above works, then try searching within the "Find an Item" text box.

5. There are few other things you might need to ask.

a. is the search configured and running within the same farm

b. If cross farm , have you enabled the cross farm search configuration.

I hope getting the answers for the above will resolve the issue. Let me know.

Thanks for the reply. I can confirm this is set to No :-(

Hi Sreeharsha

Thanks for the reply. That's very helpful. I am new to configuring search in SP so please bear with me! :-)

Someone else configured the crawl so not sure how this has been achieved. Is it possible to walk me through how to check if it has been configured properly, and the other steps?

Thanks again!

 

I just found this:

http://community.office365.com/en-us/f/154/t/158160.aspx

'Reindex List' to be precise. However, when I do this I get the following pop up "Initiating reindexing may cause massive load on the search system. Please make sure that you don't initiate this without having done changes that requires all items to be reindexed.". There are 1141 items in the list. Would this be a huge problem?

Thanks!

Hi,

Sure.

1. Open the central admin of the farm

2. Click on Manage Service applications under application management.

3. Click on the search service application.

4. Once opened, click on content sources 

5. click on Local SharePoint sites.

6. See if the url of the site where the list is present is set for crawl.

7.If not, add the url and start a full crawl.

8. This is how you set up the crawl for a web application.

9. You can click on the crawl log and view the status of the local sharepoint sites content source.

10. Click on the URL view, to search for the items crawled which are under the url of the web application which you wanted the content to be crawled.

11. Let me know how successful you are with the above steps. we will go through the rest of the steps once you are good with the above.

Hi,

Re index list option is required, when you have the contents already crawled , but have new columns created which you want them to be added as managed properties.

It is not a huge impact on the performance. But the primary issue here is to know whether the search is functional in the first place.

Thanks

Sreeharsha

Thanks, you are a star! I have gone into central admin, and can confirm that the web application URL is in the Start Addresses section of the Content Source (after going into Local SharePoint Services). 

The list is in a subsite within a site collection in this web app so am I meant to put in the URL to the subsite and crawl?

Thanks!

If you see the options of the content source, you would see the Radio button selected as crawl everything under the web application. So you wont need to put in your subsite's URL. It is supposed to crawl that as well.

Now, can try starting a full crawl for that content source. and see what the crawl log is.

Thanks

Sreeharsha

OK great, thanks. I can see the radio button for crawl everything is selected. There is also also 'Crawl Schedules', where Enable Incremental Crawls is checked, to run every hour. Full Crawl is performed every day at 04:00.

I have started a Full Crawl, and will feed back to you.

(Thanks again! :-))

Full Crawl done, and still no luck with the list search! :-(

Looking at the Crawl Log, I do not see any mention of that specific list in the errors...

Sorry to be a pain!

Well, since you say that the Full crawl is completed, do  you any success items?

Click on the content source name in the crawl log page. click on URL view

You can search for the items in the list using the URL of the item. That makes it clear that ur list is crawled properly.

After you confirm this, on the top right hand corner of your site , you should see a text box to search. Search for any list items. make sure your results are available. Let me know.

Thanks,

Sreeharsha

Just checked using URL View, and can confirm the URL got crawled successfully (green tick!).

I tried searching for an item using the search on the top right hand corner, and no results were returned. If I use the "Everything" option then it finds it, but using "This Site" doesn't, nor does the "Find an item"....

Well that clarifies one that, your search is working fine. But no results from this site.

I hope you are able see the results of the list under "everything search"

Thanks

Sreeharsha452@gmail.com

I wish there is a way to share your screen here. I could be of some help.

Hey

Your help has been invaluable so far. If nothing else, I have learnt to crawl search :-)

I guess, the problem I have is that I cannot perform search on site level, or even on a list level using 'Find an Item' or 'Find a File'. This is the case across all sub-sites and collections so being able to configure this would've been great! 

Thanks!

Hi Red_Nation,

Did you configure Alternate Access Mappings(AAM) for your web application?

If yes, I recommend to add the URL of the default zone for the web application as the Start Address in the content source, and then do a full crawl.

To check the AAM, please go to Central Administration > Application Management > Configure alternate access mappings.

For more details about the issue, please refer to the link below:

http://ragavj.blogspot.in/2014/09/layouts15osssearchresultsaspx-not.html

If above cannot work, please also reset the index in search service application and then do a full crawl to see how it works.

Thanks,
Victoria
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Hi Red_Nation,

How is everything going?

Is there anything else that I can help?

Thanks,

Victoria

Hi Victoria

Thanks for that. Apologies for the late response - I have been on leave.

I haven't configured AAM as this would done by an external consultancy before as I have only just started in this role. To breakdown what AAM looks like:

• Content source is https://webapp1.domain
• The AAM is configured to be: https://webapp1.domain (Internet), http://webapp1.domain (Default)
• Please note the differences in setup of HTTPS and HTTP.

I am worried about changing anything too quickly without knowing the implications as at the moment we only have a production environment, and haven't got a development/test environment to test this unfortunately. Crazy I know! :-)  

Hi Red_Nation,

If that is the case, I recommend to set http://webapp1.domain as the start address instead of https://webapp1.domain in the Content Source.

And then reset the index and do a full crawl in Search Service Application.

Best regards,

Victoria