SharePoint 2013 For Records Management - Whether standards are being met?

Hi, 

I have a customer who is comparing between SharePoint & Documentum  for Records Management. Obviously it seems a hard situation to convince him. The customer wants to know whether the below standards are met by SharePoint 2013 based Record Management Solution.

ISO 15489
Security Classification: DoD 5015.2 STD

Any guidance, pointers would be greatly appreciated!

Regards,

Ka

May 29th, 2015 10:15pm

Hi Karthick,

#1. SharePoint 2013 out of the box Records Management does not meet ISO 15489 standard.

For example, when SharePoint Retention Policy is defined to destroy a record, all data will be destroyed. This means even the existing metadata is destroyed. This makes meeting compliance difficult because there is no prove the records ever did exist and was destroyed for compliancy reasons.

With SharePoint 2013 Records Management Microsoft made a step in the right direction. New functionalities were introduced and existing functionalities are updated. For organizations where records management needs to be implemented and are not strictly bounded to all of the ISO regulations SharePoint can fit.

For organizations who need to fit strict ISO regulations or legislation SharePoint 2013 can be one of the tools used in the document lifecycle.

https://jeroenvanree.wordpress.com/2013/11/25/sharepoint-2013-records-management/

https://www.credera.com/blog/technology-insights/microsoft-solutions/whats-new-with-sharepoint-2013-records-management/

#2. Out of the box SharePoint 2013 is not fully compliant with DoD 5015.02-STD, and it requires a lot of planning and potentially some slight customization to achieve what you want.

https://social.technet.microsoft.com/Forums/en-US/4e2be4ff-84cd-4510-a4e7-890a727c801b/sharepoint-2013-dod-50152-certification?forum=sharepointgeneral

https://social.technet.microsoft.com/Forums/en-US/743e5cdc-4724-4b15-8ac8-437b06cd64a3/dod-50152-resource-kit-for-sharepoint-2013?forum=sharepointgeneral

Thanks,

Victoria

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June 1st, 2015 1:58am

Essentially this means - SharePoint alone is not going to suffice. That is clear and we need to go in for 3rd party solutions. Is this right?
June 1st, 2015 4:20am

Hi Karthick,

If OOB function in SharePoint cannot achieve what you want, you can create custom solutions in SharePoint or use 3rd party solutions.

Thanks,

Victoria

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June 1st, 2015 11:01pm

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