We have mail enabled a sharepoint calendar. Every time a user cancells a meeting, a notice on the Calendar shows up that it is "Canceled." When numerous users do this, the Calendar becomes clogged with all these notifications. How can we simply have cancelled meetings be removed from the calendar?

Hi, Could you please tell me did the SharePoint Calendar connect to Outlook and you cancel Meeting in Outlook? If so, it is by design when you cancel or delete a meeting in Outlook, you should click Send cancellation and delete meeting, so when a meeting is cancelled the Outlook Client (Organizers) will send an update notification that will be sent out to attendees. This will inform that the meeting has been cancelled. If you have any problem when using Outlook, you could get further help in Exchange Server Forums > Clients Hope it helps.Xue-Mei Chang

Yes the Sharepoint calendar can be connected to Outlook. The SharePoint calendar's email address is simply included on the meeting invitation so that the SharePoint calendar reflects the meeting information. When the users create meeting requests with other users in Outlook and the meetings are canceled, the meeting acts appropriately and the meeting is removed from the calendar. It is only a problem with the Sharepoint calendar is included.

Hi, Sorry for my misunderstanding. Yes, this issue only happens when using Email Enabled Calendar. When a meeting is cancelled the Outlook Client (Organizers) will send an update notification that will be sent out to attendees, so the Calendar will receive the cancelled notification and an new item is created in SharePoint Calendar which title starts with Canceled. It does not happen when using a Calendar without enabled email. In order to hide these canceled items, we can try to create a calculated column named Canceled in the Calendar and set its formula as "=IF(ISNUMBER(FIND("Canceled ",Title)),"Yes","No")". After this filtering the view to show items only when Canceled is equal to No. Hope it can help you.Xue-Mei Chang

Thank you Xue-Mei for posting this solution. I just attempted to set this up and I can get the calculated column to work fine. However, when I apply the view to only show the items where the "Canceled" column is equal to "No" nothing is displayed in the calendar at all. It removed everything from view. Any idea why that may happen?

KenW125, Xue-Mei's formula works wonderfully, however, the option for "The data type returned from this formula is:" should be "Single line of text". Then the view filter parameters should read... Show the items when column CANCELED CONTAINS (not indexed) NO Hope this helps!

kjamali, I didn't spend a lot of time trying to work through this. We decided that we are going to continue to use Exchange Public Folders for our shared calendars. I just don't feel that SharePoint is ready to replace Public Folder in regards to calendars. Calendaring has been, in my opinion, the biggest disappointment with SharePoint so far. I know MS says that support for Exchange Public Folders is going away but SP 2010 is, so far, not the answer. I know there are 3rd party solutions but no thanks. We shouldn’t need them.

KenW125, Have you found a resolution to this? I'm having the same issue! Thanks!