I want to send the whole data of a item when item is created in the list using send Email workflow.My actually requirement is when we assign a task to a member using Task List at that time user will recieve a Email with all the details of task in a particular format.In the same format whole data of a item should be send in email using send email wokflow in sharepoint designer workflow.How can I achieve this ?

I want to send the email in the format as shown in the above figure

Thanks

• Edited by R.Godavari 5 hours 35 minutes ago

The screen shot above is that of an alert. This format is defined in the alertemplates.xml file present in /Template/XML folder in the physical path. 

While creating an email in the SendEmail activity, you will need to write the code to get the fields, the links and then apply the format. 

Hi Nadeem,
              Thanks for your reply.
             Can't we get this format using out of box feature........Is there any way to get this format without writing any code.

• Edited by R.Godavari 5 hours 3 minutes ago

Hi, 

There is not OOB way of doing it. You need to write the code your self.

However, if your list is based on Tasks, Issues and GanttTasks list, then there is an easy way of doing what you are trying to achieve. The is a property named EnableAssignToEmail. Set this property of the list to true and an alert will be send to the user to whom task is assigned and in the same above formation. No need of a workflow.

Hi Nadeem,

                   I have another question related to "Send email" action in sharepoint designer....In this how can we set Custom "from address" ?

Hi,

The from address cannot be specified in the SendEmail activity. You can specify, to, cc, etc. But "from" is always read from the Central administration configuration. You can find it CA -> System Settings -> Configure outgoing email addresses -> From address