Hi,

We set alerts on our libraries and get notifications as per the rules. This notification email we get, contains data from some library columns as well.

1. I want to know how to identify which columns will be included in the alerts email? 

2. Is it possible to set an alerts to send a specific set of column values in the notification email; eg - 

Lets say I have a,b,c,d,e as columns in the doc libraries having 2 views. I set alerts on this library and want the notifications email to have a,b,c columns values only. IS this possible using Out of the box features in SharePoint?

Hi,

In SharePoint, there is no OOTB settings to set alert email only contains some columns.

If you want to make the alert email only contains some special columns, you need to customize the alert template.

About customizing email alert template, you can refer to the links:

http://sharepointrealm.blogspot.com/2013/06/how-to-cusomize-alert-email-for.html

http://www.alectang.com/blog/archive/2012/05/16/how-to-customise-sharepoint-alert-email-template.aspx

https://jimecox.wordpress.com/2012/01/29/modifying-the-appearance-and-email-body-of-alerts/

Thanks,

Wendy

Thanks for the reply wendy!

So what all list columns are sent in the mail notifications? Is it View specific or all the column values associated to the document irrespective of the view will be sent?

Hi,

The fields in alert email are associated to the document library, thay are not related to the library views.

Thanks,

Wendy