Hello,

We use SharePoint 2013 for our knowledge base at our company. When we create new knowledge base articles, we "check in" the page and at that point we enter keywords associated with the KB. Is there a way to send the contents of the KB article in an email to let everyone at the company know a new KB has been created? If not the contents of the KB, at least some kind of email with a link to the new KB?

I am not quite sure how to explain how it is set up because I am not the one who created the site. We click Knowledge Base and it goes to a page with a URL like: https://ourcompany.sharepoint.com/KnowledgeBase/Forms/AllPages.aspx

Then I click the +NEW button at the top and then it asks me to give the page (KB) a name.aspx. I edit the KB, then check it in. I have read about User Alerts but can't figure this one out. Any help is appreciated.

• Edited by my_unique_technet_display_name Friday, July 24, 2015 8:58 PM elaborated

Hi,

As I understand, you want to send the notification email when the new page is created in the knowledge page library in SharePoint 2013.

You could create a workflow for the library and add the send email action in the workflow. You could set the workflow start option start workflow automatically when an item is created. You could edit the content of the email in the workflow. For more detailed information, you could refer to the article below.

The article below is about sending e-mail in a workflow. It also can work in SharePoint 2013.

https://support.office.com/en-ca/article/Send-e-mail-in-a-workflow-11d5f9dd-955f-412c-b70f-cde4214204f4

Best regards,

Sara Fan