Email issue with Custom Permission Level

I am facing a stranger issue with custom permission level in MOSS 2007. I created a custom permission level with the following access:

  • Add Items
  • View Items
  • View Application Pages
  • Open Items
  • View Versions
  • Create Alerts
  • View Pages
  • Open

I have a custom workflow which sends mail when the requester creates a new item. But with these permissions, the mail is not triggering. I do not want to allow users to Edit / delete items. Any additional permission I need to add to existing level.

February 8th, 2012 6:55am

Hi SharePointGuy,

You can do as the following steps.

1. Create 2 permission levels, one only with Add Items included and the other one with both Add Items and Edit Items permissions.

2. Give users the Add and Edit items permission to the list first, so the user can trigger workflow.

3. Create a workflow in SharePoint Designer. In Actions, choose Send an Email, then choose Delete List Item Permission Assignment to delete the users permission for this item, then choose Grant Permission on Item to add the custom add-only permission to the user. So the user will only have Add Items permission after creating the item.

Note: the permission management will appear in workflow actions after the Useful SharePoint Designer Custom Workflow Activities installed. You can download it here: .



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February 9th, 2012 4:26am

Thanks for the reply. However it would be difficult for me to install the tool in production. One more thing to note is this thing works perfectly fine in dev environment with "Limited Contribute" and "Read Only" permission level. Any idea or help. I would still be looking into some other permissions though.
February 9th, 2012 4:56am

Hi Jack,

How can I create custom permission level for particular site collection by custom code or script in MOSS 2007.

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May 22nd, 2015 9:16am

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