Content reports
A customer want reports on content in a site collection. The only thing I come across is the Content and Structure reports, but I don't think this will do. What they want is reports on the number of webs, document libraries and documents in them. Is there anything out of the box that can do this? If not, I'm thinking about leveraging the search index for getting this information, since it should be all in there. The only problem is getting it out of that index :) Any suggestions on that?Best regards, Sylvain Girard
March 24th, 2011 1:41pm

The "View All Site contents" from the Site Actions menu would help you.--Cheers
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March 24th, 2011 2:30pm

Have you looked at the reports under Site Collection Administration. There's a basic set of reports here that breaks down on a library by library basis the size of each document library, list and so on. If these aren't sufficient, you can activate some more advanced reports under the Site Collectin Features. I'm quoting TechNet, but the following are possible: - After usage reporting is enabled, site administrators and site collection administrators can view site usage summary pages that have the following information for their sites and site collections: Requests and queries in the last day and the last 30 days. Average number of requests per day over the last 30 days. A chart of requests per day over the last 30 days. A list of the top page requests over the last 30 days. A list of top users over the last 30 days. A chart of top referring hosts over the last 30 days. A chart of top referring pages over the last 30 days. A list of top destination pages over the last 30 days. Top queries for the last 30 days (if search usage reporting is enabled). Search results top destination pages (if search usage reporting is enabled). SSP administrators for the search service can view a search usage reports page that tracks the following information. Number of queries per day over the previous 30 days. Number of queries per month over the previous 12 months. Top queries over the previous 30 days. Top site collections originating queries over the previous 30 days. Queries per search scope over the previous 30 days. Site collection administrators for the SSP site can view a usage summary page that tracks the following information: Total amount of storage used by the site collection. Percent of storage space used by Web Discussions. Maximum storage space allowed. Number of users for all sites in the hierarchy. Total hits and recent bandwidth usage across all sites. Site collection administrators can also view a site usage report that includes monthly and daily page hit totals filtered by the following criteria: Page User Operating system Browser Referrer URL Hope that helps, please let us know if you need more.Steven Andrews | SharePoint Professional | http://www.twitter.com/backpackerd00d | https://baron72.wordpress.com/
March 24th, 2011 4:11pm

The "View All Site contents" from the Site Actions menu would help you. --Cheers No, it doesn't. It only shows the content of the current web and not recursively of the entire site collection. Furthermore, it doesn't show totals of number of documents/list item etc... Best regards, Sylvain Girard
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March 24th, 2011 5:02pm

Hi Steve, I'm aware of usage logging and it is enabled. Those reports didn't actually cut it, so I'm in the process of sticking the data from the usage logs into a database to run some half decent reports on it using SSRS. You say "There's a basic set of reports here that breaks down on a library by library basis the size of each document library, list and so on.". That's what I'm looking for. Maybe I'm blind, but I cannot seem to find that anywhere. Mind giving me a link to that page?Best regards, Sylvain Girard
March 24th, 2011 5:09pm

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