Hi, I am struggling a little with the best concept to go down when building my company intranet site. We have a site outline which is My Zone (links to relevent site collections etc for that user) Working Here (useful stuff for the person either new start or otherwise) New and Events (as you would expect) Governance My 2 propositions for this structure since it does not take into account departmental structure is to either: Option 1 Have a subsite called doc admin in here each dept would have their own site to upload their docs. x number of doc libs would be used (Strategy and Planning, Policy and Procedure etc) with each lib having specific content types e.g. one for policy one for procedure with relevent metadata. Now in the Governance page it would use a CQWP and find all docs in the Doc Admin subsite with a specific content type and display. Now I am slightly concerned by this as depending on the number of docs, subsites etc this could be quite big and slow? Option 2 Rather than use a CQWP Governance for example would have the libraries itself and all users would only have read access. The Doc admin would still exist but some mechanism would be used to push a copy of the doc to the relevent doc lib or a link document used to connect them and would be updated at approval of a new version. The issue I have is (imagine it the same else where) no department trust the other and so I can't just have governanace and give them all contribute access as they would bulk at the idea that HR could change Finanace documents. I like the idea of option 2 as it removes a lot of querying to find documents in x libraries and x subsites but I am not sure just exactly how to achieve it and whether it is sensible to do. Has anyone else had this challenge and achieved it with either option or even went down an entirerly different one?

Hi, What is the approximate number of document libraries you want to create? You can refer this for all such information you want: http://technet.microsoft.com/en-us/library/cc262787(office.12).aspx You can break the permissions at each document library and can provide separate permissions there so that a user from department A will not have access to the document library of department B. I hope this will help you out. Thanks, Rahul Rashu

HI, You can achive your requirement in a number of ways. 1. You can create subsites based on each deapartment and access can be provided to that department users. 2. You can also put documents in department specific folders and can place them in a central document library. You can break the permissions at the folder level and it can be granted in department specific manner. I hope this will help you out. Thanks, Rahul Rashu

each department would vary but there would be at least 5+ per department. The problem is that the look and feel is to remove the department side of things so that all files are stored in the same library for say policies and there is meta data dropdown with HR Policy, Expenses Policy Health and Safety to choose from. I am starting to think that I need each department to have an area with the relevent libraries and ctype and when they publish either a workflow or something pushes or links the doc to the correct library. I am now trying to decide should I just create some workflow which push the docs to a relevent site's in the site collection when approved or should it go to a record centre and then I use a CQWP to pull from it. Basically I need away of ensuring that 1 department cannot change anothers docs and also I need to ensure that for each department they don't have to navigate the intranet to find the docs etc to edit. It would be simpliar if it was all stored in sub sites and they navigate to them but they would just say no to using it if I tried this.

I think I have came up with a solution. I plan to give each department it own area. Each site will have a library relating to the area of the intranet where they put their stuff. On approval a workflow will use a routing table to move a copy of the document into the relevent folder.