Our company uses SharePoint extensively. I, knowing just enough to be dangerous, created our current site on a local server many years ago. The owner of the company liked the idea of using icons thinking it would make navigating the site a little easier. Again, me not knowing totally what I was doing created the site and accomplished what he was looking for. It has a main page and a subsite page. The subsite page called "Information" is where the icons where created. I basically created a table with graphic icons that are just hyperlinks to the assorted document libraries. The graphical icons represent different departments within the company. Within each document library, there may be as many as 20 or 30 folders, and within them more folders, and more within them (you probably get the picture). Also, within each document library, there maybe multiple links to multiple custom lists.
I have now started the 2013 site, and wanted to have a similar layout that the users were familiar with. I have a Main page, and the Information subsite page with the graphical icons as before.
After doing a lot of research, I understand the problems with using folders in sharepoint and metadata is the better. I understand modifying views to only show what you want. I understand custom lists and document libraries (I think).
My question is this: How is the best way to do what I have done with the old site and still avoid folders without having 20 or 30 Custom Views for each document library? Do I need a subsite for each department? If so, I still don't see how I can eliminate the folders. I was not able to upload images..sorry.
Thanks in Advance!