Alternative methods to embed documents on Sharepoint
I have several Microsoft Project 2003 project plans that I would like to embed to create a master project plan on the teams Sharepoint site. I want to use the capability to have tasks and updates from embedded documents automatically show up in the master document. I need the sharing and access capabilities of Sharepoint as the project is supporting a large audience across multiple time zones. Is there a method that I can do this on Sharepoint? The error message seems to indicate that I can only perform this embed on network drives.
July 15th, 2010 7:05pm

A SharePoint document in a document library is regarded as a single document. So in normal circumstances it is not possible to use documents that link internally to other documents even in the same document library. There is one simple example where a form of embedding is possible using folders, so you could experiment with folders a bit to see if you could get it to work for project files. The simple example is if you have a htm/html file that consists of a number of texts + URLs. The typical example would be the file created by an application that makes a copy of a section of a web site. So the html file contains links to files stored at one level down from the location of the file itself (in the file system). You put the html file in the document library. Create a folder and put all the files that are linked to in that folder. You will probably have to amend each URL in the html file with the addition of a directory level "1" or similar (because that is where the one-level down files are actually stored) but then that html file - stored in a doc lib - can access those other files. I doubt if it will work with project files but that is the way to try. 2010 Books: SPF 2010; SPS 2010; SPD 2010; InfoPath 2010; Workflow etc. 2007 Books: WSS 3.0; MOSS 2007; SPD 2007; InfoPath 2007; PerformancePoint; SSRS; Workflow Both lists also include books in French; German; Spanish with even more languages in the 2007 list.
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July 16th, 2010 6:29am

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